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This page provides technical support and guidance on what to enter in each field of the converted written statement form for landlords in Wales.
This form is used for a converted written statement to a contract holder, which must be done before 31 May 2023.
Accessing the new converted written statement form requires going to Tenancy Builder, clicking on the "Other Forms" option from the sidebar, adding a new form, and selecting "converted written statement" from the dropdown menu at the bottom of the list.
This statement is not being "agreed upon" and is a conversion of the tenancy as it was on 1 December 2022. Therefore, it can be served however you usually communicate (e.g. email). If you want confirmation, it has been delivered; you can use a file-sharing service like Dropbox. Please don't use a signing service like DocuSign or Signable; they are only used where the contents are being agreed upon.
After submitting you will be returned to the list of other forms. You can click on the green success message or use the actions button and select download. The file will download to your computer in PDF format.
Below we consider each field to be completed. They should match your original tenancy before 1 December 2022 that is being converted.
Select the appropriate option from the dropdown menu:
Enter the full name of the landlord.
Enter the email address of the landlord.
Enter the full address of the landlord, including house number, street, city, postal code, and country.
Select the appropriate option from the dropdown menu:
If you have already issued a renewal (substitute) contract, this statement will cover the period from 1 December 2022 until that substitute contract. An explanation is added to this statement for the contract-holder, and you should also mention this in your email when sending it.
Select the number of tenants from the dropdown menu (1-9).
Enter the full names of all tenants.
Enter the email address where the tenants can be reached for service-related communications.
Enter the rented property's address, including house number, street, city, and postal code.
If the tenancy was periodic on 1 December 2022, enter the date it went periodic (typically the day after the fixed term ended). Otherwise, enter the commencement date of the old tenancy.
Enter the last day of the fixed term. (Only displayed if fixed term selected earlier).
Select the appropriate option from the dropdown menu:
Select the rent type.
If the text box is selected, you can enter any rent details in the box. Otherwise, complete the fields below.
Enter the amount of rent to be paid (omit £).
Select the appropriate rental period from the dropdown menu:
Enter the date of the first full rent payment.
Select the day rent is payable from the dropdown menu (1st day, 2nd day, etc. or Monday, Tuesday, etc.).
Enter the rent details here if the text box was selected under rent type.
Enter the security deposit amount (omit £). Only displayed if deposit protected was selected earlier).
Enter the accepted methods of rent payment (e.g., bank transfer, cheque, etc.).
Leave this blank for the written statement to ignore.
List any individuals permitted to occupy the property, if applicable. Leave as "None" if there are none.
Include any additional terms or conditions specific to the tenancy. These should be the same as inserted in the original tenancy from 1 December 2022.
Select the appropriate option from the dropdown menu:
Select the appropriate option from the dropdown menu:
Select the appropriate option from the dropdown menu:
Select the appropriate option from the dropdown menu:
Select the appropriate option from the dropdown menu:
Select the appropriate option from the dropdown menu:
Enter the date the form is being sent to the contract holders.
Select the appropriate option from the dropdown menu: