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The Renters' Rights Act 2025 discrimination provisions for Wales commence on 1 June 2026.
For new Welsh occupation contracts, the Wales templates in Tenancy Builder have been updated and can be used before 1 June 2026. The new wording is already included in the written statement.
Existing Welsh occupation contracts need a separate exercise. Landlords should give all existing contract holders the Wales variation by enactment statement so that their contracts reflect the new requirements when the provisions come into force.
For one or two contracts, serving the statement manually may be fine. For larger Welsh portfolios, it is easy to miss someone, attach the wrong PDF, or lose track of bounced emails.
The Guild's Email Campaigns service in Tenancy Manager is built for this kind of bulk document exercise. You can send the statement to multiple contract holders in a single campaign, attach the PDF, and download delivery reports showing what was sent and when.
Each send can include up to 200 recipients. If you have more than that, split the list into separate campaigns.
Use the Wales discrimination variation statement for existing Welsh occupation contracts.
Download the completed PDF and attach that PDF to the email campaign.
Tenancy Manager has a shortcut for copying service email addresses in bulk.
Go to:
Tenancy Manager -> Rents view -> Bulk Actions -> Copy Tenant Service Emails
Select the relevant Welsh records first, then use the bulk action. This copies the contract-holder service email addresses ready to paste into the recipients' box in Email Campaigns.
Check the list before sending. Where there are joint contract-holders, make sure every contract-holder who should receive the statement is included.
In Tenancy Manager, open Email Campaigns and create a new campaign. If you need the full technical steps, use the Guild's step-by-step support guide.
In outline:
Email Campaigns sends individual emails to recipients rather than exposing everyone on a shared email chain.
Keep the covering message short. The point is to serve the variation statement, not to write a long explanation of the Act.
Suggested wording:
Dear Contract-holder(s)
The Renters' Rights Act 2025 includes new discrimination provisions for Wales which commence on 1 June 2026.
I am attaching the Wales variation by enactment statement for your occupation contract.
Please keep this with your written statement of occupation contract.
Kind regards
[Your name]
The variation statement is not a prescribed form, so it does not need to have landlord or contract holder names or the dwelling address. However, if you want a more personalised form with those details, you can create one in the Other Forms section of Tenancy Builder and manually enter all the information (as outlined in the PDF linked above).
The PDF we supply purposely doesn't have the names or addresses, so you can easily send the same PDF to multiple contract holders without the need for a mail merge.
After sending, check the campaign delivery reports. Save or download the report with your contract records.
If an email bounces or fails, deal with it straight away. Re-serve the variation statement using another suitable route in line with the contract and your normal service arrangements.
That is the main benefit of using Email Campaigns for this job: one place to send the statement, keep evidence of the send, and spot failures while there is still time to fix them.
This bulk email exercise is for existing Welsh occupation contracts.
For new Welsh contracts, use the updated Wales occupation contract templates in Tenancy Builder. They can be used before 1 June 2026, so landlords preparing new contracts now should use the latest version rather than issuing an old template and serving a separate variation statement.
The commencement date is 1 June 2026, and the variation statement must be given between 1 and 14 June.
For existing Welsh occupation contracts, download the Wales variation statement, send it to all existing contract-holders, and keep the delivery reports. If any email fails, re-serve promptly by another suitable method.